Compliance Hub

VAT is charged on taxable supplies of goods and services in South Africa.

• Compulsory registration, generally once taxable turnover exceeds the prescribed threshold.
• Voluntary registration, may be available if minimum requirements are met.
• Filing periods, may differ depending on the taxpayer category.
• Risk, late submission can result in penalties and interest.

Rootman Financial Services prepares and submits VAT returns on behalf of clients.

PAYE is tax deducted from employee remuneration and paid to SARS by the employer.

• EMP201, monthly declaration to SARS.
• EMP501, periodic reconciliation process.
• IRP5 certificates, issued to employees at the appropriate time.

Rootman Financial Services manages monthly payroll tax submissions and reconciliations.

Companies registered in South Africa are taxed on taxable income according to the prevailing corporate income tax framework.

• Provisional tax, usually paid in instalments during the tax year.
• ITR14, annual company income tax return submitted to SARS.

Rootman Financial Services prepares supporting records and submits company tax returns.

Individuals earning above the applicable threshold may need to file an annual income tax return.

• Tax year, runs from March to the end of February.
• Deadlines, depend on taxpayer type and filing method.

Rootman Financial Services assists with personal tax submissions and appropriate deductions where relevant.

A Tax Compliance Status PIN confirms that a taxpayer is compliant with SARS based on current records.

• Often required for, tenders, contracts and certain formal processes.
• Obtained through, SARS eFiling once compliance requirements are met.

Rootman Financial Services can assist in obtaining and checking tax compliance status.

SARS eFiling is the online platform used to submit various tax returns and make related payments.

• Used for VAT, PAYE, income tax, provisional tax and related matters.
• Proper registration and profile maintenance are important for smooth submissions.

We assist clients with eFiling administration and tax submissions where authorised.

The BCEA sets out minimum conditions of employment for workers in South Africa.

• Working hours and overtime rules.
• Annual leave, sick leave and other leave rights.
• Notice periods and general employment conditions.

Rootman Financial Services assists with employment documentation that aligns with relevant legal requirements.

The labour relations framework governs the relationship between employers, employees and representative bodies.

• Dismissals should follow fair reason and fair procedure.
• Disciplinary processes should be properly documented.
• Disputes may be referred to the CCMA where appropriate.

Having proper HR processes in place helps reduce unnecessary labour disputes.

UIF provides limited short term relief to qualifying workers in certain circumstances such as unemployment, illness or maternity.

• Employers generally need to register where required.
• Monthly declarations and payments form part of compliance.

Rootman Financial Services assists with UIF registrations and related payroll administration.

COIDA deals with compensation for employees who are injured or become ill in the course of employment, where applicable.

• Employers may need to register and submit annual returns.
• Return of Earnings submissions are typically part of this process.

Rootman Financial Services can assist with annual COIDA submissions and related administration.

Employees should receive written terms of employment covering key matters such as:

• Employer and employee details.
• Job title and duties.
• Remuneration and benefits.
• Working hours, leave and notice provisions.

Rootman Financial Services assists with drafting employment contracts and related HR documents.

South Africa applies a national minimum wage framework that employers should monitor and follow based on the current rate and applicable rules.

Rootman Financial Services helps businesses keep payroll and employment administration aligned with current requirements.

The Protection of Personal Information Act is South Africa’s data privacy law and applies to businesses and persons who process personal information in the country.

• It regulates how personal information is collected, stored and used.
• Non compliance can lead to significant legal and financial consequences.

POPIA applies to businesses of different sizes, not only large organisations.

POPIA sets out core conditions for lawful processing, including accountability, purpose limitation, information quality, openness and security safeguards.

• Personal information should only be processed for a lawful and clear purpose.
• Information should be accurate and kept reasonably up to date.
• Appropriate security controls should be in place.

Individuals have rights regarding how their personal information is handled.

• Right to know when information is collected.
• Right to access their information.
• Right to correct inaccurate information.
• Right to object to certain processing.
• Right to lodge complaints with the Information Regulator.

Businesses working with personal information should take practical compliance steps such as:

• Appointing the appropriate information officer where required.
• Having a privacy policy and internal processes in place.
• Using secure systems and limiting access to information.
• Maintaining records and obtaining consent where relevant.

Rootman Financial Services processes client information with confidentiality and care.

A data breach happens when personal information is accessed, disclosed, lost or compromised without proper authorisation.

• Businesses should have a response process in place.
• Incidents may need to be reported where required.
• Strong passwords, restricted access and staff awareness remain important safeguards.

Broad Based Black Economic Empowerment is a South African policy framework aimed at supporting economic transformation and participation in the economy.

• It is relevant for tenders, procurement and certain commercial opportunities.
• It applies in different ways depending on business size and category.

Businesses are measured against recognised elements and may be assigned a B-BBEE level according to their score and category.

A stronger level can improve competitiveness in procurement and contracting environments.

B-BBEE measurement commonly considers elements such as:

• Ownership.
• Management control.
• Skills development.
• Enterprise and supplier development.
• Socio economic development.

Smaller businesses may qualify as exempted micro enterprises depending on annual turnover and related criteria.

• Affidavits are often used for qualifying businesses.
• Status may vary depending on ownership and current rules.

A B-BBEE certificate or affidavit may be needed for tenders, supplier onboarding and certain commercial opportunities.

• EMEs and qualifying businesses may use an affidavit where appropriate.
• Larger entities may need formal verification through an accredited agency.

Rootman Financial Services can assist you in understanding what documentation may apply to your business.